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Dan Bailey's Adventure Photography Blog

Exploring the World of Outdoor Photography with Tips, News, Imagery and Insight

Dan Bailey's Adventure Photography Blog
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Tag Archives: Cradoc Software

The Best Photography Business Software – fotoBiz X and fotoQuote Pro 7

Dan Bailey's Adventure Photography Blog Posted on March 18, 2019 by DanMarch 19, 2019

This past fall, October 4, to be exact, I passed my 22-year mark for being a professional photographer. When I look back on my long, adventurous journey as a full time working shooter, I see an enormous mix of learning, mistakes, trial and error and perseverance that got me where I am today. I also see a business model that looks radically different from when I started.

However, while it’s true that the photography business has evolved and transformed in huge ways, the fundamental methods for doing business as a photographer have remained the same. You still need a good system for keeping track of clients, pricing your imagery, creating estimates and invoices and staying on top of profits and expenses.

I’ve used a number of photography business software solutions over the years, but in my mind, the best software option out there for stock and assignment photographers is made by Cradoc. Their two flagship programs, fotoBiz X and fotoQuote Pro 7 offer a complete set of tools that will help you stay on track and keep your business organized.

Both programs work for Mac and Windows, and the Mac version has even been updated to work with OSX 10.14 Mojave. This is notable because Blinkbid, which was another great program (I actually used Blinkbid for awhile and really liked it) has stopped development past Mac 10.12 Sierra.

As one of my readers, you can use Discount Code DB0115, to receive a special 10% discount on the full version of these programs.

fotoBiz X

fotoBiz X is powerful standalone business software solution that starts with contact management. From there, it allows you to create estimates, stock photography licensing quotes, and generate over 100 kinds of documents, forms and reports. You can also keep track of your marketing efforts to prospective clients.

The user layout is very straightforward and easy to navigate. There are six main menu headings on the left sidebar: Contacts, List and Tracking, fotoQuote, Prospects, Magazines, Gear, Forms and Releases and Setup. I’ll walk you through the main sections.

  • CONTACTS

This is your client database and it shows you full contact info, related contacts, any keywords or notes you’ve entered and any estimates, invoices, stock quotes, or submissions you’ve sent that particular client in the past. This is also where you can create a new bid, bill or submission form, or send them an email.

fotoBiz X includes a number of email templates that range from Delivery Memos, Cover Letters for assignments, invoices, portfolio submission, Thank You Letters andeven Collection/Reminder Letters. 

  • LISTS AND TRACKING

This is where you keep track of all of your Assignment Estimates, Stock Quotes, Submissions and Marketing Prospects. In other words, see who’s paid you and who still owes you.

You can also see your License and Image Tracking. For any image entered in the system, you can where it’s been licensed and see how much money it’s brought in.

Stock Production allows you to keep track of your photo shoots and see how profitable they are. You can enter the cost and notes for each shoot and then assign specific image sales to a shoot, and it will show you sales history and +/- balance for that particular shoot. This can help you identify which projects are giving you the best return on your investment.

  • fotoQuote

fotoQuote Pro 7 is the industry standard for stock photo pricing and it comes included with fotiBiz X. I’ve been using fotoQuote for over 25 years, even before I turned pro, and even back then, it was the best photo pricing guide out there.

fotoQuote Pro 7 includes a full section for Assignment Pricing and a coaching system that will help you figure out how much to charge, whether it’s for a national or local client. Read more about fotoQuote below.

  • MAGAZINES

fotoBiz X includes a huge magazine database that shows you how much a specific publication charges for ad space. This provides an enormous amount of help when it comes to researching and negotiating with editorial and trade clients.

  • GEAR

This section allows you to keep track of your photo equipment. For each camera, lens, light or accessory, you can keep track of everything from purchase, sell or loss date, serial number, repair history, insurance, weight (for air travel and bush flights), and where it’s usually stored.

  • FORMS AND RELEASES

Here is where you can create, modify and print things like model and property release, still assignment and video assignment forms

Overall, fotoBiz X includes everything you need to run a successful photography business. It handles international currencies, it exports reports to QuickBooks, it includes a customizable License Builder, and it’s been updated so that each section reflects the current standards and specifics of the photography industry.

There is simply no better or compressive alternative for the full or part time working photographer. You can check out fotoBiz X here.

fotoQuote Pro 7

As I mentioned above, fotoQuote Pro has long been the definitive stock photography pricing guide, and coaching system with the latest version, it’s been updated to match today’s photography markets. Version 7 even includes 86 new categories, including video and online uses. And it offers a mobile app for use on iOS devices.

Put simply, there’s no other program like it. Every photograph who sells or wants to sell images as stock should own this program.

fotoQuote Pro 7 is included inside fotoBiz X, but the also have the standalone version for photographers who only want the pricing guide, or who already have a workable photography business management system.

Even if you only license a few images each year, with the negotiating tips and pricing calculator inside fotoQuote, the program will pay for itself with just one or two sales. Plus, when you deal with your client, you’ll know the right questions to ask, now much to ask, and how NOT to sound like a total amateur.

The best part about fotoQuote has always been the built-in assignment photography pricing coach. This incredibly valuable tool helps you establish the right price, whether you’re shooting a small editorial job or a large, big budget national project. With 38 coaching topics, fotoQuote gives a series of useful negotiating tips so you can approach any job armed with the right information.

Check out fotoQuote Pro 7 here.

Years of research and work went into creating and refining these programs. The owner and creator of these programs, Cradoc Bagshaw has been an acclaimed photojournalist for over 30 years, and he’s dedicated himself to producing the best solutions for working photographers.

He listens to user feedback and address every single aspect that a photographer might face when dealing with clients or managing the day-to-day operations of running your business in an ever changing industry. Not only will these tools and templates let you streamline your business, you’ll just look more professional every time you reach out to a client.

I’ve long been a fan of Cradoc applications. Back when I shot slides, I used Cradoc Captionwriter, and I first used fotoQuote almost 25 years ago while working at a small stock photo agency in Boston. I’m still using it today as part of the comprehensive program fotoBiz X.

No matter what level of shooter you are, if you want to earn money with photography, I highly recommend checking out these two programs. I think you’ll like what you see, they’re relatively inexpensive, and they’re invaluable with regards to how much time, money and efficiency they’ll save you.

If you decide to purchase either one, be sure to use Discount Code DB0115 to get your 10% discount.

Posted in Personal and Pro Insight, Reviews and Recommendations | Tagged Cradoc Software, fotoBiz X, FotoQuote, photo industry, photographers, photography, photography business, pro photographer, Reviews and Recommendations, software | 2 Replies

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Dan Bailey
YouTube Video UCMJFgbkSR_jqohmOksHc6Fw_ih4e9J-uwls Today’s photography tip is a Photography Public Service Announcement to make sure you’re starting your year off on the right creative foot and not getting too wrapped up in things that ultimately don’t make your photography any better.

Check out my eBook, BEHIND THE LANDSCAPE and use discount code BEHIND20 to save 20% on the title. https://danbaileyphoto.com/blog/product/behind-the-landscape-ebook/

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Today’s photography tip is a Photography Public Service Announcement to make sure you’re starting your year off on the right creative foot and not getting too wrapped up in things that ultimately don’t make your photography any better.

Check out my eBook, BEHIND THE LANDSCAPE and use discount code BEHIND20 to save 20% on the title. https://danbaileyphoto.com/blog/product/behind-the-landscape-ebook/

Visit me on

Patreon: https://www.patreon.com/danbaileyphoto
Instagram: https://www.instagram.com/danbaileyphoto/
Twitter: https://www.twitter.com/danbaileyphoto/
Website: https://danbaileyphoto.com
Blog: https://danbaileyphoto.com/blog/
Photography Public Service Announcement: Don't Fall Into This Trap With Your Image Making!
YouTube Video UCMJFgbkSR_jqohmOksHc6Fw_ih4e9J-uwls
We can all use a little coziness at the end of this topsy-turvy year of 2020. Here's a fun, original rock and roll holiday song to match the mood! Wishing everyone a happy and safe holiday season as we put this year to bed and look forward to 2021!

Listen on Soundcloud here: https://soundcloud.com/dan-bailey-ak/cozy-christmas
Listen or download my entire Christmas EP on Bandcamp: https://danbaileyak.bandcamp.com/releases

Dan Bailey Photo: https://danbaileyphoto.com
Twitter: https://twitter.com/danbaileyphoto
Instagram: https://instagram.com/danbaileyphoto

Video shot with following equipment:

Fujifilm X-T3 camera - https://bhpho.to/2OtBndb
Fujifilm VG-XT3 Vertical Battery Grip: https://bhpho.to/2ITMMoc
Fujifilm XF 35mm f/2 WR lens - https://bhpho.to/2nGqQQ1
Nanlite LumiPad LED Panel: https://bhpho.to/3eynhoe
Ikan Delta 7" On-Camera HDMI Monitor: https://bhpho.to/2NmHgN5
3 Legged Thing Punks Series Billy Carbon Fiber Tripod: https://bhpho.to/31QaoiV
Acratech GXP Ball Head: https://bhpho.to/2yxKt5G
Elgato Green Screen: https://amzn.to/2VI5u5w
Fender electric guitars: https://www.fender.com

----------------

Lyrics: 

Christmas this year looks a whole lot different
'cause we all gotta be a little socially distant
Can't go shopping, can't get on a plane
I miss my family, it just don't seem the same
I'm stuck at home with the one I love
It's been the way for the past nine months
Just you and me, this year we're laying low
Watching holiday reruns of our favorite shows

We'll make some new traditions and call 'em our own
dance beneath he mistletoe
this year we'll have a very very cozy Christmas.

We'll hang our stockings by the chimney with care
Get a little tree and put it right over there
Santa will know just where to put our stuff
But as long as you're here I don't need very much 
Our scaled down Christmas will be better than fine
Cause we have each other and our favorite wine
They'll be love all around and lots of new toys
This small celebration will be full of joy!

We'll make some new traditions, call 'em our own
Dancing beneath he mistletoe
You and I will have a very very cozy Christmas

No holiday parties, and nowhere to go
At least we've got plenty of snow
Some fresh cut logs in burning in the stove
And Brian Setzer Christmas on the radio!

We'll make some new traditions, call 'em our own
Dancing beneath the mistletoe
You and I will have a very very cozy Christmas

Playing outside when it's 20 below
Drinking hot cocoa decorating our home
This year will have a very very cozy Christmas
"A Very Cozy Christmas" Music Video
YouTube Video UCMJFgbkSR_jqohmOksHc6Fw_zf8xUpiH2PM
In this video I take you behind the scenes for one of my favorite images and share the approach, gear and creative craft, and the story that went into bring this image to life. 

Check out my eBook, BEHIND THE LANDSCAPE and use discount code BEHIND20 to save 20% on the title. https://danbaileyphoto.com/blog/product/behind-the-landscape-ebook/

Visit me on

Patreon: https://www.patreon.com/danbaileyphoto
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Blog: https://danbaileyphoto.com/blog/
How I Got The Shot - "Glowing Iceberg." The Story Behind The Image
YouTube Video VVVNSkZnYmtTUl9qcW9obU9rc0hjNkZ3LllvNm1WMlo4VmJR
In this two part lesson, I show you the basics of how to use Photo Mechanic Software. Part 2 covers how to copy, save, move, manage, export and upload your photos, how to add watermarks, and how to open your photos in an external editing program, like Luminar or Capture One.

You can download Photo Mechanic to demo and/or purchase the program here:
https://home.camerabits.com

View the full Photo Mechanic online user manual here:
http://wiki.camerabits.com/en/index.php?title=User_Manual_Flat_View


Visit me on

Patreon: https://www.patreon.com/danbaileyphoto
Instagram: https://www.instagram.com/danbaileyphoto/
Twitter: https://www.twitter.com/danbaileyphoto/
Website: https://danbaileyphoto.com
Blog: https://danbaileyphoto.com/blog/
Photo Mechanic Basic Tutorial Part 2 - Copying, Saving, Uploading Images, & Using an External Editor
YouTube Video VVVNSkZnYmtTUl9qcW9obU9rc0hjNkZ3LkpYdlpucUdkcC0w
In this two part lesson, I show you the basics of how to use Photo Mechanic Software. Part 1 will cover how to import (ingest) your images, browsing, sorting, rating and tagging images, and how to add captions, keywords and other metadata. 

You can download Photo Mechanic to demo and/or purchase the program here:
https://home.camerabits.com

View the full Photo Mechanic online user manual here:
http://wiki.camerabits.com/en/index.php?title=User_Manual_Flat_View


Visit me on

Patreon: https://www.patreon.com/danbaileyphoto
Instagram: https://www.instagram.com/danbaileyphoto/
Twitter: https://www.twitter.com/danbaileyphoto/
Website: https://danbaileyphoto.com
Blog: https://danbaileyphoto.com/blog/
Photo Mechanic Basic Tutorial Part 1 - Importing, Browsing, Sorting, Adding Captions & Keywords,
YouTube Video VVVNSkZnYmtTUl9qcW9obU9rc0hjNkZ3LlUwMXFMOHJiVlM0
Photo Mechanic Plus software offers a complete catalog/image database solution and photo management system for photographers. Photo Mechanic has long been the center of my own photography workflow, and I highly recommend the program to any and every photographer. It offers incredibly fast image browsing and comprehensive search, filter, catalog and management tools that will help speed up your photography life. 

Here is my review of the Photo Mechanic Plus: https://danbaileyphoto.com/blog/new-photo-mechanic-plus-offers-full-catalog-functionality/

You can visit the Camera Bits Website to see more information about Photo Mechanic and Photo Mechanic Plus: https://home.camerabits.com
A Look at Photo Mechanic Plus: An Excellent Image Catalog and Photo Management Software Solution
YouTube Video VVVNSkZnYmtTUl9qcW9obU9rc0hjNkZ3LlVGZ3hsUXV6UjBv
The XF90mm f/2 is an incredible and highly versatile, fast prime lens that offers excellent image quality and razor sharp imagery in a relatively compact design. It gives you that classic telephoto look without the size and weight of a big lens. Here's a look at some of the reasons I love this lens and photo examples to show you how you can use it in your photography.

Check out my bestselling e-guide to the Fujifilm X Series cameras, X SERIES UNLIMITED: https://danbaileyphoto.com/blog/master-your-fujifilm-camera-with-my-x-series-unlimited-ebook/

Read my full review of the FUJIFILM XF90mm lens here:
https://danbaileyphoto.com/blog/full-review-of-the-fuji-xf-90mm-f2-wr-lens/

Purchase the Fujifilm XF50mm f/2 WR Lens with the current $150 rebate savings:
B&H Photo: https://bhpho.to/3iTbH8V
Amazon: https://amzn.to/2EpewzI


Visit me on

Patreon: https://www.patreon.com/danbaileyphoto
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Why I Love This Lens - FUJIFILM XF90mm f/2 WR
YouTube Video VVVNSkZnYmtTUl9qcW9obU9rc0hjNkZ3LllEUDFYcXNNaXNz
More photography tips and the 3rd lesson in my "Exposure" series. In this video, I give you what I feel is the most important exposure rule to follow and explain the most cruicial factors you need to consider in order to achieve the best possible exposure for your scene. These are expert tips that will allow you to deal with challenging light and capture your scenes with skill and confidence.

Check out my Photography On The Brain lesson series here: https://danbaileyphoto.com/blog/photography-on-the-brain-video-mentorship-series/

Check out my bestselling photography eBooks here: https://danbaileyphoto.com/blog/product-category/ebooks/

Visit me on:

Patreon: https://www.patreon.com/danbaileyphoto
Instagram: https://www.instagram.com/danbaileyphoto/
Twitter: https://www.twitter.com/danbaileyphoto/
Website: https://danbaileyphoto.com
Blog: https://danbaileyphoto.com/blog/
The #1 Most Important Exposure Rule You Should Follow, and How You Can Apply it in Your Photography
YouTube Video VVVNSkZnYmtTUl9qcW9obU9rc0hjNkZ3LlRUa2lqUlI2cFI0
In this short film, I take you along with me during a summer hike out to an Alaskan glacier and give you a virtual adventure tour of this wild place. Set to original music.

The Lake George Glacier is one of large ice fields in the Chugach Mountains of Alaska. I've explored this area a number of times over the years, and it's always an amazing sight to behold. During this summer's visit, I was struck at how much the glacier has receded in a very short time frame. Three years ago, I was able to walk right out on the ice, but now, the edge of the ice lies hundreds of feet away from the surrounding hillsides and it's much lower in elevation.

Check out this blog post to see the dramatic difference in the ice levels compared to a few years ago: https://danbaileyphoto.com/blog/hiking-on-the-lake-george-glacier-alaska/

Most of the footage in this video was shot with the FUJIFILM X-T3 camera - https://bhpho.to/2OtBndb and the FUJFILM X100V - https://tinyurl.com/y3wvzf76. Read my full review of the X100V here: https://danbaileyphoto.com/blog/first-look-at-the-brand-new-fujifilm-x100v/

The original music in this video was recorded in Logic Pro X and the guitar solo as played on my sunburst Les Paul through IK Multimedia Amplitube software.

Visit me on:

Patreon: https://www.patreon.com/danbaileyphoto
Instagram: https://www.instagram.com/danbaileyphoto/
Twitter: https://www.twitter.com/danbaileyphoto/
Website: https://danbaileyphoto.com
Blog: https://danbaileyphoto.com/blog/
Lake George Glacier Hike - Virtual Tour of an Alaska Ice Field.
YouTube Video VVVNSkZnYmtTUl9qcW9obU9rc0hjNkZ3LmVXMHRjcm5JajJj
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danbaileyphoto

So, this is a little different... Today, I release So, this is a little different... Today, I released, what is essentially my debut album. I also started a music blog to chronicle and share my own geeky ideas about music and guitar, since those things are such enormously important parts of my life. I’ve been a guitar player for longer than I’ve been a photographer, and I studied music recording and production at @berkleecollege of music. And, with the crazy year we’ve had, I’ve decided that my life is too short to not try and make as much music as I can going forward. 

My brand new album, “Seven Years” is a collection of newly remastered guitar oriented instrumentals I recorded between 2000-2007. Those seven years represent the evolution, and the beginnings of my experiments and learning experience with songwriting and digital recording. You can listen and read my music blog in my profile link.
Those sweeping views of the mountains is what’s Those sweeping views of the mountains is what’s sometimes needed to help calm the sound from that while ails us. #choosemountains #optoutside #neverstopexploring #fujifilmx_us #awesome_earthpix
There’s a lot of stuff out there in the world to There’s a lot of stuff out there in the world to photograph, and some of it is pretty fleeting. I feel pretty lucky, I’m or fortunate, or blessed, or whatever it is when I’m able to line up a scene like this in my viewfinder, let alone witness it with my own eyes. #landscapelovers #choosemountains #fujifilm_xseries
Yesterday’s flight was a wonderful and cathartic Yesterday’s flight was a wonderful and cathartic way to begin the new year. I hardly flew in 2020, so I’m looking forward to getting my rhythm back and spending more time chasing good light in my little Cessna. This was shot with the #Fujifilm #X100V using the awesome Classic Neg. film simulation. Falling love with this camera/color combo was one of the good parts of 2020. @fujifilmx_us #mountainlife #aviationlovers
Not a bad start to 2021! So far, so good. I look f Not a bad start to 2021! So far, so good. I look forward to more good days ahead as we slowly crawl back into the light. Happy New Year, everyone! #getoutdoors #choosemountains #Alaska @fujifilmx_us
At precisely 12:12pm EST on 12/12/20, it was still At precisely 12:12pm EST on 12/12/20, it was still dark as night here in #Alaska. With jammies still on underneath my pants, I stepped out onto my front porch to capture a few photos of our little string of half-buried string of holiday lights! #fujifilm1212 @fujifilmx_us #x100v #fujifilm_xseries #fujix100v #myfujifilmlegacy #createeveryday #creativity #photographyislife
Woke up to new snow falling from the sky this morn Woke up to new snow falling from the sky this morning, so when it finally got light enough outside, I tromped around with the camera in my backyard and shot some photos of our Japanese maple. Made this with the new @7artisansofficial 60mm f2.8 macro lens. #natureshots #alaska #winterwonderland #fujifilm_xseries #earthfocus #fujifilmx_us #7artisans60mmf28
Cook Inlet sunset. Cook Inlet sunset.
Nothing beats the great light and yummy sherbet co Nothing beats the great light and yummy sherbet colors of late fall in the Chugach. #Alaska #earthfocus #fujifilm #fujifilm_xseries #thegreatoutdoors
Looking back to one of my most memorable images, s Looking back to one of my most memorable images, shot during a brisk autumn evening a few years ago while airplane camping all by myself out at the Knik Glacier. This glowing iceberg photo is the subject of my latest video tutorial, where I take you behind the scenes and share the specific approach, gear, techniques and story behind the image. You can watch the video on my YouTube channel. Link in profile. #landscapephotographer #fujifilm_xseries #adventureawaits #neverstopexploring #alaska #earthpix @fujifilmx_us @fujifilm.focus
Rainbow Peak, donning its lightweight fall blanket Rainbow Peak, donning its lightweight fall blanket of snow and getting ready for colder weather ahead. #fujifilm_xseries #landscapephotomag #choosemountains #alaska #greatnorthcollective #mountainlovers
Fall doesn’t always last very long here in Alask Fall doesn’t always last very long here in Alaska, but we’ve been lucky to have a beautiful display of autumn colors this year and no huge wind storms to blow it all away. #myfujifilmlegacy #myfujilove #x100v #landscapephotography #naturephotos #autumncolors
The most memorable evenings I’ve had in a long t The most memorable evenings I’ve had in a long time. #cessna #sunsetlovers #natgeo #fujifilm_xseries
Certain landscapes bathed in magical light really Certain landscapes bathed in magical light really put my imagination in overdrive. The Knik glacier from this viewpoint has such a powerful impact on my drive for creativity and exploration; especially in early fall as the earlier sunsets light up the peaks above this magnificent river of ice. #Alaska #glacier #myfujifilmlegacy #myfujilove #landscapephotography
A random glimpse of sunshine on a cool and cloudy A random glimpse of sunshine on a cool and cloudy evening in the Chugach. #alaskalife #landscapephotography #fujifilm_xseries
The last days of another amazing Alaskan summer. # The last days of another amazing Alaskan summer. #fujifilm_xseries #Alaska #landscapephotography
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